Template: Letter Of Recommendation From Employer

Posted on

A well-crafted Letter of Recommendation (LOR) can significantly enhance a job applicant’s credibility and chances of securing a desired position. As an employer, providing a strong LOR can be a valuable gesture, showcasing your trust and belief in the employee’s abilities. To streamline this process and ensure consistency, creating a professional LOR template is essential.

Key Elements of a Professional LOR Template

Free Letter of Recommendation for Employee Templates - AIHR
Free Letter of Recommendation for Employee Templates – AIHR

A robust LOR template should incorporate the following key elements:

1. Employer Letterhead

Company Logo: A prominent company logo at the top left corner instantly establishes credibility and professionalism.

  • Company Name: Clearly display the company’s full name in a larger font size.
  • Company Address: Include the complete address, including street address, city, state, zip code, and country.
  • Contact Information: Provide the company’s phone number, email address, and website URL.

  • 2. Date

    Clear Formatting: Use a standard date format, such as “Month, Day, Year.”

  • Consistency: Ensure consistent date formatting throughout the template.

  • 3. Recipient Information

    Addressee’s Name: Include the full name of the individual or organization receiving the LOR.

  • Job Title: Specify the job title or position for which the recommendation is being written.
  • Company Name: If applicable, mention the company name of the recipient organization.
  • Address: Provide the complete address of the recipient.

  • 4. Salutation

    Formal Greeting: Use a formal salutation like “Dear [Recipient’s Name],” or “Dear [Recipient’s Title].”

  • Personalized Touch: If you know the recipient personally, consider using a more personalized salutation.

  • 5. Introduction

    Clear Statement of Purpose: Directly state the purpose of the letter, which is to recommend [Employee’s Name] for [Job Title or Position].

  • Relationship to Employee: Briefly explain your professional relationship with the employee, such as their role at your company and the duration of their employment.

    See also  Formal Letter Of Recommendation Request Template
  • 6. Employee’s Qualifications and Skills

    Highlight Key Strengths: Emphasize the employee’s most relevant skills and qualifications that make them a strong candidate.

  • Specific Examples: Provide concrete examples of the employee’s achievements and contributions to the company.
  • Quantifiable Results: Whenever possible, quantify the employee’s impact using metrics or statistics.

  • 7. Work Ethic and Character

    Positive Attributes: Describe the employee’s work ethic, professionalism, and interpersonal skills.

  • Anecdotes: Share brief anecdotes that illustrate the employee’s character and work style.

  • 8. Recommendation

    Strong Endorsement: Clearly state your recommendation for the employee.

  • Confidence Level: Express your confidence in the employee’s ability to excel in the new role.

  • 9. Closing

    Formal Closing: Use a formal closing such as “Sincerely,” “Best Regards,” or “Yours Sincerely.”

  • Signature Line: Provide a space for your handwritten signature.
  • Printed Name: Print your full name and job title.
  • Contact Information: Include your contact information for any further inquiries.

  • Design Considerations for a Professional LOR Template

    To create a visually appealing and professional LOR template, consider the following design elements:

    1. Font Selection:

  • Clear and Readable: Choose fonts that are easy to read, such as Times New Roman, Arial, or Calibri.
  • Consistent Font Usage: Maintain consistency in font size and style throughout the template.

  • 2. Layout and Formatting:

  • Clean and Organized: Use a clean and organized layout with ample white space.
  • Alignment: Align text consistently, typically left-aligned.
  • Paragraph Spacing: Use appropriate spacing between paragraphs to improve readability.
  • Headings and Subheadings: Use headings and subheadings to structure the content and guide the reader’s eye.

  • 3. Color Scheme:

  • Professional Palette: Choose a professional color palette, such as black, white, and shades of blue or gray.
  • Minimalist Approach: Avoid excessive use of color, as it can distract from the content.

    See also  Free Santa Letter Templates: Personalized Holiday Messages
  • 4. Paper Quality:

  • High-Quality Paper: Use high-quality paper to create a polished and professional impression.

  • By carefully considering these elements, you can create a professional LOR template that effectively showcases your employees’ talents and enhances their job prospects.