A Minute of Meeting (MOM) template is a structured document designed to record the key points, decisions, and action items discussed during a meeting. It serves as an official record, aiding in accountability, follow-up, and future reference. A well-crafted MOM template not only ensures clarity and efficiency but also reflects the professionalism of the organization.
Key Components of a Professional MOM Template
To create a professional MOM template, consider these essential components:
1. Header
Meeting Title: Clearly indicate the purpose of the meeting.
Date and Time: Specify the exact date and time of the meeting.
Venue: Mention the location of the meeting, whether physical or virtual.
Attendees: List the names of all individuals present at the meeting, including their roles and affiliations.
Meeting Chair: Specify the name of the person who chaired the meeting.
2. Agenda
Pre-Meeting Agenda: Include the pre-defined agenda items to provide a clear structure for the discussion.
Meeting Agenda: List the actual agenda items discussed during the meeting, which may deviate from the pre-meeting agenda.
3. Meeting Minutes
Summary of Discussions: Provide a concise summary of the key points discussed under each agenda item.
Decisions Made: Clearly outline the decisions reached during the meeting.
Action Items: List specific action items, assigning responsible individuals and deadlines for completion.
4. Next Steps
Follow-up Actions: Summarize any follow-up actions or tasks that need to be completed after the meeting.
Future Meetings: If applicable, schedule future meetings and their purpose.
5. Attachments
Supporting Documents: Include any relevant documents, such as presentations, Reports, or data sheets.
Design Elements for a Professional MOM Template
A well-designed MOM template enhances its readability and professionalism. Consider these design elements:
1. Consistent Formatting
Font: Use a clear and professional font like Times New Roman, Arial, or Calibri.
Font Size: Maintain a consistent font size throughout the document.
Line Spacing: Use 1.5 or double-line spacing for better readability.
Headings: Use clear and concise headings to organize the content.
2. Clear and Concise Language
Active Voice: Employ active voice to make the writing more direct and engaging.
Concise Language: Use concise and precise language to avoid unnecessary wordiness.
Avoid Jargon: Refrain from using technical jargon or acronyms that may not be understood by all attendees.
3. Professional Layout
Margins: Use standard margins to ensure a balanced layout.
Pagination: Number the pages for easy reference.
Header and Footer: Include a header with the meeting title and page number, and a footer with the company logo and date.
4. Visual Clarity
Bullet Points: Use bullet points to list key points and action items.
Tables: Employ tables to organize complex information, such as decision matrices or comparison charts.
Diagrams and Charts: Utilize diagrams and charts to visualize data and concepts.
5. Branding Elements
Company Logo: Include the company logo in the header or footer.
Color Scheme: Use a consistent color scheme that aligns with your organization’s branding.
Example MOM Template
Meeting Title: Weekly Project Status Meeting
Date and Time: 2023-11-21 10:00 AM
Venue: Conference Room A
Attendees:
John Doe (Project Manager)
Jane Smith (Developer)
Michael Johnson (Designer)
Emily Davis (QA Engineer)
Meeting Chair: John Doe
Meeting Agenda
Project Overview
Task Updates
Risk Assessment
Next Steps
Meeting Minutes
Project Overview
John Doe provided a brief overview of the current project status.
The project is currently in the development phase.
Task Updates
Jane Smith reported on the progress of the frontend development.
Michael Johnson discussed the design updates for the user interface.
Emily Davis outlined the QA testing plan.
Risk Assessment
The team identified potential risks, such as schedule delays and resource constraints.
Mitigation strategies were discussed to address these risks.
Next Steps
Jane Smith will complete the frontend development by Friday.
Michael Johnson will finalize the design by Monday.
Emily Davis will begin QA testing on Tuesday.
Follow-up Actions
John Doe will schedule a follow-up meeting to review progress and address any issues.
By following these guidelines and incorporating professional design elements, you can create MOM templates that are both informative and visually appealing. Effective MOM templates contribute to improved communication, accountability, and overall project success.
