An Interview Notes Template is a structured document designed to capture, organize, and analyze information gathered during an interview. It serves as a valuable tool for journalists, researchers, recruiters, and anyone conducting interviews. By providing a clear framework, this template ensures that key details are recorded accurately and efficiently.
WORD of Applicant’s Interview Notes
Key Elements of a Professional Interview Notes Template
1. Header
WORD of Applicant’s Interview Notes
Interviewer Name: Clearly identify the person conducting the interview.
Interviewee Name: Specify the name of the individual being interviewed.
Date and Time: Record the exact date and time of the interview.
Location: Indicate the location where the interview took place (in-person or virtual).
Purpose of Interview: Briefly outline the objective of the interview.
2. Contact Information
Phone Number: Include the interviewee’s primary phone number.
Email Address: Record the interviewee’s email address for future correspondence.
Mailing Address: If applicable, note the interviewee’s physical address.
3. Interview Outline
Topics to Cover: List the key topics or questions that will be addressed during the interview.
Order of Topics: Determine the sequence in which the topics will be discussed.
Additional Questions: Leave space for any additional questions that may arise during the interview.
4. Interview Notes Section
Direct Quotes: Record verbatim quotes from the interviewee.
Paraphrased Notes: Summarize key points in your own words.
Observations: Note any relevant observations about the interviewee’s demeanor, body language, or environment.
5. Analysis Section
Key Takeaways: Highlight the most important points from the interview.
Insights and Observations: Analyze the information gathered and draw conclusions.
Action Items: Identify any specific actions or follow-up steps required.
Whitespace: Utilize ample whitespace to improve readability and create a clean aesthetic.
Font Choice: Select a professional and easy-to-read font, such as Times New Roman, Arial, or Calibri.
Font Size: Use a consistent font size throughout the template.
Line Spacing: Maintain consistent line spacing for a balanced and organized appearance.
2. Clear and Concise Formatting
Headings and Subheadings: Use clear and concise headings and subheadings to organize the content.
Bullet Points: Employ bullet points to list key points and ideas.
Numbering: Use numbering for sequential information or steps.
Tables: Utilize tables to present complex data in a structured format.
3. Professional Color Scheme
Neutral Colors: Opt for neutral colors like black, white, gray, or soft blues and greens.
Brand Colors: Incorporate your organization’s brand colors if applicable.
Consistent Color Usage: Maintain consistency in color usage throughout the template.
4. High-Quality Paper and Printing
Premium Paper: Choose high-quality paper to enhance the overall impression.
Professional Printing: Utilize professional printing services for a polished finish.
Additional Tips for Effective Interview Note-Taking
Active Listening: Pay close attention to the interviewee’s responses and ask clarifying questions.
Time Management: Allocate sufficient time for note-taking without interrupting the flow of the interview.
Organization: Keep your notes organized and legible.
Review and Edit: Review your notes after the interview to ensure accuracy and completeness.
Confidentiality: Respect the confidentiality of the information gathered during the interview.
By following these guidelines and incorporating these design elements, you can create a professional and effective Interview Notes Template that will help you capture valuable information and streamline your interview process.
