Table of Contents
- Introduction
- Section 1: Purpose of the Meeting
- Section 2: Call to Order
- Section 3: Approval of Previous Meeting Minutes
- Section 4: Reports
- Section 5: Old Business
- Section 6: New Business
- Section 7: Announcements
- Section 8: Adjournment
Introduction
A board meeting agenda is a crucial tool for any non-profit organization. It sets the tone and direction for the meeting, ensuring that all important matters are addressed and decisions are made effectively. Having a well-structured agenda helps keep the meeting focused and productive, allowing board members to make informed decisions for the organization.
Section 1: Purpose of the Meeting
The purpose of the meeting should be clearly stated at the beginning of the agenda. This section provides a brief overview of the topics that will be discussed and the goals the board hopes to achieve during the meeting. It helps set the context for the rest of the agenda and allows board members to prepare for the discussion.
Section 2: Call to Order
The call to order is the official start of the meeting. This section outlines the time and date of the meeting, as well as the location. It also includes any special instructions or requirements for attending the meeting, such as the use of video conferencing software or specific dress code.
Section 3: Approval of Previous Meeting Minutes
During this section, the board reviews and approves the minutes from the previous meeting. The minutes provide a summary of the discussions and decisions made during the meeting, serving as a reference for future discussions. Board members should have received the minutes prior to the meeting and come prepared to discuss any necessary amendments or corrections.
Section 4: Reports
In this section, board members present their reports on the organization’s activities and progress since the last meeting. Reports may include updates on financials, fundraising efforts, program achievements, and any other relevant information. This section allows board members to stay informed about the organization’s operations and make informed decisions based on the reports presented.
Section 5: Old Business
Old business refers to matters that were discussed in previous meetings but haven’t been fully resolved. This section allows the board to revisit these matters and take necessary actions to move them forward. It is important to allocate sufficient time for each item of old business, ensuring that all relevant discussions and decisions are made.
Section 6: New Business
New business refers to matters that arise between meetings or have not been previously discussed. This section allows board members to bring up new topics for discussion and decision-making. It is important to provide sufficient background information and context for each item of new business to ensure a productive discussion.
Section 7: Announcements
During this section, any announcements or updates relevant to the organization are shared with the board. This may include upcoming events, changes in personnel, or other important information. It is important to allocate sufficient time for this section to ensure that all necessary announcements are made.
Section 8: Adjournment
The adjournment section marks the end of the meeting. It includes the time and date of the next meeting, as well as any instructions or requirements for board members before the next meeting. It is important to end the meeting on time and ensure that all necessary actions and decisions have been recorded and communicated to the relevant parties.
