Resale Certificate Request Letter Template

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A Resale Certificate Request Letter is a formal document used to request a resale certificate from a vendor or supplier. This certificate is essential for businesses that purchase goods or services for resale to avoid paying sales tax on the purchase price. The letter should be well-written, professional, and concise to ensure that the request is taken seriously and processed promptly.

Key Components of a Resale Certificate Request Letter

Certification Request Letter Template in Word, Google Docs, Pages
Certification Request Letter Template in Word, Google Docs, Pages

Your Business Information: This includes your company name, address, phone number, and email address.

  • Vendor or Supplier Information: The name, address, and contact information of the vendor or supplier you are requesting the resale certificate from.
  • Resale Certificate Request: Clearly state that you are requesting a resale certificate to avoid paying sales tax on your purchases.
  • Business License or Tax ID Number: Provide your business license number or tax identification number to verify your business status.
  • Type of Business: Indicate the type of business you operate and the nature of your purchases.
  • Contact Information: Provide your contact information for any follow-up questions or clarifications.
  • Closing: Politely thank the vendor or supplier for their time and consideration.

    • Design Elements for a Professional Resale Certificate Request Letter

    Letterhead: Use a professional letterhead with your company name, logo, and contact information.

  • Font: Choose a legible and professional font, such as Times New Roman, Arial, or Calibri.
  • Font Size: Use a consistent font size throughout the letter, typically 12 points.
  • Spacing: Use single-spaced lines for the body of the letter and double-spaced lines between paragraphs.
  • Margins: Maintain consistent margins on all sides of the page.
  • Alignment: Left-align the text throughout the letter.

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    • Sample Resale Certificate Request Letter

    Your Company Name
    Your Address
    City, State, ZIP Code
    Phone Number
    Email Address

    Date

    Vendor or Supplier Name
    Vendor or Supplier Address
    City, State, ZIP Code

    Dear [Vendor or Supplier Name],

    I am writing to request a resale certificate from your company. Our company, [Your Company Name], is a [Type of Business] and we purchase goods and services for resale.

    Please find our business license number, [Business License Number], enclosed for your reference.

    We would appreciate it if you could provide us with a resale certificate so that we can avoid paying sales tax on our purchases.

    Thank you for your prompt attention to this matter. Please do not hesitate to contact me if you require any further information.

    Sincerely,

    [Your Name]
    [Your Title]

    Additional Considerations

    Proofread Carefully: Ensure that the letter is free of errors in grammar, spelling, and punctuation.

  • Keep a Copy: Retain a copy of the letter for your records.
  • Follow Up: If you do not receive a response within a reasonable time, follow up with the vendor or supplier.

    • By following these guidelines, you can create a professional and effective Resale Certificate Request Letter that will increase your chances of obtaining the necessary certificate.